Rental Vehicle

A rental vehicle may be requested when it is determined that no other mode of transportation is as economical or practical. A rental vehicle should be used for business purposes only.

Vehicle rentals, when authorized and necessary, or for emergency or unanticipated situations, can be arranged by the traveling em­ployee. In these instances, the traveler should request the lowest rental rate possible. Corporate or governmental rates should always be obtained if possible. Vehicle rental expense incurred may be paid by procurement card or by the traveler and reimbursed upon completion of the trip.  Rental receipts are required to be submitted with the final travel accounting report.

When renting vehicles with a purchasing card, the traveler should not purchase additional insurance. If a personal credit card is used, the additional insurance coverage offered by the rental company should be accepted.