Travel Expense
|
Allowable
|
Procurement Card Allowable
|
Unallowable
|
Airfare
|
Coach fare two weeks in advance
Receipt Required
|
Yes
|
First class or other nonessential
|
Baggage Handling Tips
|
Included in per diem allowance
|
No
|
|
Business Phone Calls
|
Actual cost - contact IS if traveler expects substantial use
Receipt Required
|
Yes
|
|
Car Rental
|
If approved by Dept Head for business purpose
Receipt Required
|
Yes
|
Insurance waiver cost for collision, theft or vandalism
|
County Vehicle
|
Gas (Use County pumps for local travel.)
Receipt Required
|
Yes
|
|
Internet Connections
|
Actual cost for business use only - contact IS if traveler expects substantial use
Receipt Required
|
Yes
|
Personal use
|
Lodging
|
Reasonable room rate plus tax
Receipt Required
|
Yes
|
Meals, in-room movies, bar, valet or other nonessential items
|
Meals, Incidentals
|
$39 per diem allowance
No Receipt Required
|
No
|
Alcohol
|
Parking
|
Actual cost for business need
Receipt Required
|
Yes
|
Personal use
|
Personal Phone Calls
|
Not reimbursable
|
No
|
|
Personal Vehicle
|
Use current allowable reimbursement rate
Documentation of Mileage Required
|
No
|
|
Rail/Bus
|
Coach or pullman rail rate
Receipt Required
|
Yes
|
|
Registration Fees
|
|
Yes
|
|
Taxi
|
Fare plus tip for business use only
Receipt Required
|
Yes
|
Personal use
|
Waitress and In Room Service Tips
|
Included in per day allowance
No Receipt Required
|
No
|
|
REMINDER: Turn in receipts to your reconciler within 30 days after trip completion.
|