Procurement Goods, Materials, Supplies & Equipment

Less than $1,000.00

When purchasing goods, materials, supplies or equipment, Wake County policy allows for the purchase of those items using a Wake County issued procurement card if the total cost of the transaction, including tax and shipping, (aggregate amount) is less than $1,000.00. The creation of a requisition and purchase order is not required. The order may be placed directly with the vendor and payment made using a procurement card.

$1,000.00 or More

If the expenditure is greater than $1,000.00, Wake County policy requires that the requester create and submit a requisition to Wake County Procurement Services using ADPICS, the County’s purchasing system. Orders should not be split to avoid the requisitioning process. The requisition must detail the item(s) to be purchased. The requisition is then assigned to the appropriate Procurement Specialist based on the commodity group. The Procurement Specialist is then responsible for obtaining quotes, utilizing County or State Contracts or doing an informal bid (purchases that total $5,000.00 - $90,000.00) or a formal bid (purchases that total $90,000.00 or more). Please note: Allow extra processing time for requisitions that require informal and formal bids (due to the process involved and the time required to complete the process). Also remember to allow extra time at the end of the fiscal year because the volume of requisitions and the dollar amounts of those requisitions are always higher at the end of the fiscal year. When the evaluation is complete, Procurement Services' staff will create a purchase order, send a copy to the vendor and a copy to the requesting department. Once the item(s) are received, the user department creates and submits a receiving report in ADPICS. When the receiving report and invoice from the vendor is received in Finance, payment will be made by Disbursement Services to the vendor via a check.