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Goods totaling over $1,000.00 must be procured by purchase order. The following is required when payment is to be made by purchase order:
| • | A receiving report must be submitted in the Advanced Purchasing Inventory Control System (ADPICS) when goods on purchase orders have been received. The receiving report is the departmental authorization for payment to be made. If all goods have been received, a final receiving report should be submitted. If all goods have not been received, a partial receiving report may be submitted or the department can wait until all goods are received and then submit a final receiving report. |
| • | The actual date when the goods were received (not the date when the receiving report is prepared) should be entered in ADPICS when submitting receiving reports. |
| • | Blanket purchase orders do not require receiving reports. Departments are required to submit invoices for blanket purchase orders with the purchase order number indicated on them. |
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