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CONTRACT CONTROL QUICK REFERENCE GUIDE (Update 6/02)
When is Contract Control required? When obtaining services, construction, renovations, building maintenance, equipment maintenance agreements and leasing subject to the approved dollar levels. Also, all acceptances and awards of grants, exchanges of real property and easements and when executing agreements between other governmental units. Contracts with individuals or DBA’s required when $1,000 or more. Contracts with companies only required when $5,000 or more.
Contract Types
Technical Services Unincorporated Individuals
Construction Intergovernmental Agreements
Grants - Grantor and Grantee Real Estate Transactions
| Professional Services | Building Maintenance and Repairs |
Equipment Maintenance Agreements Software Licensing/Maintenance Agreements
Human Services Agreements Leases
Contract Terminology to be Included in Each Contract Document
Scope of Services to be Rendered Contract Period
Payment Terms and Contract Amount Insurance Requirements
Pre-Audit Certification Statement Contractor Check Mailing Address
Signatures by Each Party Hold Harmless Agreement
Non-Appropriation Clause Responsibilities of Each Party
Relationship of Each Party Cancellation Clause
Waivers and Entire Agreement Clauses
Dollar Thresholds in Public Contracting Statutes
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Requirement
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Threshold
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Requirement
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Threshold
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Formal bids
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Bid bond or deposit
Construction or repair projects
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Required for formal bids
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Construction or repair contracts
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$300,000 and above
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Waiver authorized
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All purchase contracts
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G.S. 143-129
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(Estimated cost of contract)
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G.S. 143-129(b)
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Purchase of apparatus, supplies,
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$90,000 and above
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Performance/payment bonds
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materials, and equipment
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(Estimated cost of contract)
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Construction or repair contracts
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Projects over $300K, AND
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G.S. 143-129
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G.S. 143-129(c); G.S. 44A-26
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Contract over $50K
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Informal bids
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Construction or repair contracts
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$5,000 to formal limit
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Purchase contracts
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Not Required
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G.S. 143-131
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Purchase of apparatus, supplies,
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$5,000 to formal limit
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G.S. 43-129(2)
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materials, and equipment
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General contractor's license
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$30K and above
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G.S. 143-131
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G.S. 87-1
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Multi-prime bidding/Single Prime/Dual Method bidding
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Note: Dual Method requires staggered bid receipt!!
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Use of registered architect or engineer required
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Building projects
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Any dollar amount
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Nonstructural work
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$300K+ and above
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G.S. 143-128(b)
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(Estimated cost of project)
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Structural repair or new construction
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$135K+
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Minority-business enterprise goals
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Life Safety Systems
Cert. Of Compliance not required
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$100K+
<$100K
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Building projects
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$5K – formal limit =
Generalized requirements
Formal limit+ = 10% goals & good faith effort for bidder & owner
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Selection of architect, engineer, or surveyor
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G.S. 143-128(d)
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(Estimated cost of contract)
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"Best qualified" selection procedure
G.S. 143-64.31
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All contracts unless exempted
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Limit on use of own forces
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Construction or repair projects
G.S. 143-135
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Not to exceed
$125K (total project) or
$50K (labor only)
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Exemption authorized
G.S. 143-64.32
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Projects where estimated fee is less than $30K or other projects in sole discretion of unit
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