Required Approval

The Department Head or his/her designee(s) must give prior approval for overnight travel expenses. The Department Head must approve all out of state overnight travel using the Pre-Approval Form for Overnight Travel. The Department Head or his/her designee must approve all in state overnight travel using the Pre-Approval Form for Overnight Travel. If more than three employees in a department are going to the same location, Department Head approval is required. The Finance Department will not reimburse overnight travel expenses until there is Department Head or his/her designee's approval of trip expenses. Department Heads must have County Manager or his designee's approval before travel reimbursements are made. Overnight travel where more than three employees within the same department are going on the same trip requires Department Head approval.

Although the Finance Director is statutorily charged with stewardship of taxpayer dollars, the fiscal integrity and credibility of our organization is the responsibility of all County employees and supervisors. Supervisor/Departmental approval on travel reimbursement requests is, among other things, an acknowledgement that the travel expenditures were incurred for a public purpose. The Finance Department will also review travel for reasonableness and public purpose.