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Airlines or travel agents should be contacted only after the required Departmental approvals are obtained.
Airline tickets can be obtained in several ways:
| • | Charging fare to a personal credit card or some other personal payment method and seeking reimbursement. If reimbursement is sought before travel has taken place some form of documentation such as an invoice from the travel agent or credit card statement must be presented and appropriate Department Head authorizations must be provided. |
| • | Requesting fare to be charged to County’s procurement card. If you do not have an authorized procurement card issued to you, each department has such a card for use. It is the responsibility of the Department Head to inform all department employees of the employee(s) within that department who have procurement card authorization for these purchases. |
Airline tickets should be in name of employee and any frequent flyer miles are to the employee's benefit. The County makes no current claims on frequent flyer miles at this time.
County pays for coach rates only. The County will pay travel agent fees when agents were used to obtain airline reservations.
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