Financial Management Project Updates
The eWake project team is happy to confirm that we will be bringing the eWake Financials system live in March. We appreciate the efforts that you are making in learning the new system and preparing for the shutdown of our existing financial systems.
As we noted previously, we anticipate that it will take several weeks to convert and verify the financial data between FAMIS and Advantage. During this time, the data must be frozen in FAMIS so that it can be converted and then verified. The following is an updated schedule for shutting down our existing financial systems and bring up our new financial systems. These are important dates to convey to your staff. Please make every effort to make sure all your business processes are up to date by the cut over dates below.
You will notice that the updated schedule is very similar to the original schedule; however, we did improve some of our processing to reduce the impact on Departments. Specifically, we will shut down the requisition process one less week than in the previous timeline and we will not shut down contract approval process at all.
| Date |
Action |
Resume in Advantage |
| Friday, February 15, 2008 |
Last Day Finance will accept request for new P-cards |
Monday, March 17, 2008 |
| Friday, February 15, 2008 |
Final day for submission of requisitions Procurement will process all requisitions to PO by Thursday, February 28, 2008. |
Monday, March 17, 2008 |
| Friday, February 22, 2008 |
Final day request for payments must be received in Finance
Finance will process all request for payments for final FAMIS check run Thursday, February 28, 2008. |
First check run in Advantage is Tuesday, March 18, 2008. |
Thursday, February 28, 2008,
by noon |
All cash receipts will need to be posted in FAMIS by noon on Thursday.
Finance will approve all transactions by end of day Thursday. All receipts not posted in FAMIS by end of day Thursday will be entered in Advantage as a March transaction after go live date of March 17. |
Monday, March 17, 2008 |
| Thursday, February 28, 2008 |
All transaction processing will cease in FAMIS for Procurement, Finance, Fixed Asset
Please note: Some departments use FAMIS Labor to allocate labor cost for grant purposes for payroll – this will continue until the new payroll system is functional sometime later this year. |
County will begin financial processing in Advantage on Monday, March 17, 2008. |
| Friday, February, 29, to Sunday, March 16, 2008 |
Data will be converted and verified before new system can be opened to departments for use. |
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| Monday, March 17, 2008 |
System is open to all departments. |
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